Overview of Changes and Impacts

• Email Service: You will use Gmail until the end of the summer 2024 semester. ITS will begin to transition the service to Microsoft 365 once the semester concludes. Emails in your Gmail account will only be migrated if you submit a request to ITS.
• File Storage: Your files will be moved to OneDrive in Microsoft 365 in the summer of 2024. OneDrive, which is similar to Google Drive, will be your new storage location for files. Most files will migrate from Google Drive to OneDrive and the file extension will change so that you can use the files in Microsoft. Files will only be migrated if you submit a request to ITS.

Files that are stored in services outside of your Drive storage, like Google Photos, will not migrate and some features, such as links and sharing permissions, will not continue. 

• Email Service: You will have access to your TU Gmail for six months after you graduate and are no longer enrolled. ITS will notify you via email when your six month period begins. Emails stored on your TU Google Workspace account need to be moved if you wish to keep your data.  

• File Storage: You will have access to your Google Workspace account for six months after you graduate and are no longer enrolled. Files stored on your TU Google Workspace account (e.g., data in Drive, emails in Gmail) need to be moved if you wish to keep your data. 
• The Google Takeout tool lets you download a copy of your files.  Takeout will generate a .zip file that you can move to a personal storage solution (e.g., a local disk or your non-TU Google account).

• Email Service: You will use Gmail until the end of the summer 2024 semester. ITS will begin to transition the service to Microsoft 365 once the semester concludes. ITS will migrate your emails from your Google Workspace account to your 365 account. 
• File Storage: Starting fall, 2024, work-related files must be stored in Microsoft 365 (OneDrive or Teams/SharePoint). 

If you have files stored in Google Workspace, ITS will migrate files to OneDrive in Microsoft 365 in the summer of 2024. Most files will migrate from Google Drive to OneDrive and the file extension will change so that you can use the files in Microsoft (For example, a .gdoc will convert to the Word format, .docx). Faculty and staff will receive email notifications when their migration begins. They can resume their work in 365 on files previously stored in Google once they receive the all-clear from ITS. ITS will migrate your files from your Google Workspace account to your 365 account. 

Files that are stored in services outside of your Drive storage, like Google Photos, will not migrate and some features, such as links and sharing permissions, will not continue. Please review what data will migrate: File Migration: What will and won’t migrate

There are situations where ITS is unable to move files on behalf of faculty and staff, when the employee will need to step in to take action. If any issues occur during the migration, the faculty member will receive an email notification alerting them to the specific files that were unable to migrate. 

• Shared files: Files that have been shared with you through Google will need to be reshared with you. The same is true for files that you have shared with others. It may prove useful to create a record of the files shared with you. Be sure to request access once again to these files once they have moved into 365.

• Email service: TU will no longer be able to host a mailbox for former students. 

• File Storage: Files stored on your TU Google Workspace account (e.g., data in Drive, emails in Gmail) need to be moved if you wish to keep your data. The Google Takeout tool lets you download a copy of your files.  Takeout will generate a .zip file that you can move to a personal storage solution (e.g., a local disk or your non-TU Google account).

Email Service: You will use Gmail until the end of the summer 2024 semester. ITS will begin to transition the service to Microsoft 365 once the semester concludes. ITS will migrate your emails from your Google Workspace account to your 365 account. ITS will also transfer your contacts and calendar.

File Storage: If you have files stored in Google Workspace, ITS will migrate files to OneDrive in Microsoft 365 in the summer of 2024. Most files will migrate from Google Drive to OneDrive and the file extension will change so that you can use the files in Microsoft (For example, a .gdoc will convert to the Word format, .docx). Faculty and staff will receive email notifications when their migration begins. They can resume their work in 365 on files previously stored in Google once they receive the all-clear from ITS. ITS will migrate your files from your Google Workspace account to your M365 account.

Files that are stored in services outside of your Drive storage, like Google Photos, will not migrate and some features, such as links and sharing permissions, will not continue. Please review what data will migrate: File Migration: What will and won’t migrate

Shared files: Files that have been shared with you through Google will need to be reshared with you. The same is true for files that you have shared with others. It may prove useful to create a record of the files shared with you. Be sure to request access once again to these files once they have moved into M365.

Email Service: You will use Gmail until the end of the summer 2024 semester. ITS will begin to transition the service to Microsoft 365 once the semester concludes. ITS will migrate your emails from your Google Workspace account to your 365 account. ITS will also transfer your contacts and calendar.

File Storage: Files stored on your TU Google Workspace account (e.g., data in Drive, emails in Gmail) need to be moved if you wish to keep your data. The Google Takeout tool lets you download a copy of your files. Takeout will generate a .zip file that you can move to a personal storage solution (e.g., a local disk or your non-TU Google account).

Files that are stored in services outside of your Drive storage, like Google Photos, will not migrate and some features, such as links and sharing permissions, will not continue. Please review what data will migrate: File Migration: What will and won’t migrate

Shared files: Files that have been shared with you through Google will need to be reshared with you. The same is true for files that you have shared with others. It may prove useful to create a record of the files shared with you. Be sure to request access once again to these files once they have moved into M365.